Virtual Assistant Remote Support for Therapists

Are you a therapist, psychologist or hypnotherapist
looking for Virtual Assistant Support?

 

Whether you're working independently or part of a larger practice, you may find that once you reach capacity, bringing on a Virtual Assistant for private practice can provide you with more time and space to grow your business. Running a practice can mean wearing many hats, but by streamlining your business behind the scenes, you can focus on clients and avoid burnout. It's always important to practice what you preach in terms of wellbeing as a therapist, and using a VA's support can be the first step towards that.

You can read more about how VAs support practice owners here:

Why Your Therapy Practice Needs a Virtual Assistant: Elevating Care and Growing Your Reach

The 17 Tasks Every Psychologist Should Delegate
 
How a Virtual Assistant Can Help You Get More From WriteUpp
 
How a Virtual Assistant Can Support Your Psychology Practice
 
Therapist Virtual Assistant Services:
 
  1. Diary and email management, including taking care of your client appointments and ensuring your WriteUpp system is kept organised and up to date.
  2. Light bookkeeping support, including invoicing clients and insurers to help keep your financial admin consistent and manageable.
  3. Travel bookings and planning if you offer in-person sessions, ensuring your logistics run smoothly and efficiently.
  4. Drafting and proofing your newsletter so you can stay connected with clients and referral networks without it taking up your time.
  5. Creating simple, on-brand graphics for newsletters and social media posts to maintain a consistent professional presence.
  6. Research support for practice growth, including exploring opportunities such as hiring associate therapists or expanding your service offering.
  7. Support with expanding your reach, for example through podcast development, group support programmes, or additional visibility channels.
  8. Assistance with setting up online offerings such as video-based courses, workshops, or structured digital programmes.
  9. Light lifestyle administration tasks where needed to free up your personal time and reduce day-to-day pressure.
  10. Social media engagement support to help maintain visibility and consistent interaction with your audience.

From client intake forms to inbox management, a VA can support your private practice admin so you have more time for clinical work.

 

Yes. I am accustomed to handling sensitive client data with care and can sign NDAs or work within GDPR-compliant tools.

Absolutely! I am experienced with WriteUpp and have limited experience with Halaxy but I am happy to use the preferred platform in place at your practice. 

 

Ellie's expertise has made a tremendous difference in my day-to-day working life. Her role in supporting my psychology practice has grown over the months we've been working together, as I noticed more tasks that could be appropriately handed over, for example, trouble-shooting with software providers. We are now in pretty much daily contact and she enables me to focus on my working day with much less distraction. I feel less frazzled as a result! She is highly reliable and manages to be professional whilst friendly, so her direct contact with clients has been positive. I very much enjoy working with her and long may it continue!
Kerry Smith
Clinical Director & Psychologist, Psychological Perspective
Outsource & Thrive
Virtual Assistant

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